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From 1 January 2022, Poland has initiated the voluntary phase of implementing electronic invoicing through the National Electronic Invoicing System (KSeF). This marks the start of the widespread adoption of e-invoicing in the country.
PEPPOL was created in 2008 as a pilot Project by the European Comission and is governed by a set of specifications and standars based on multilaterals agreements. Its acronyc stands for Pan-European Public Procurement Online (PEPPOL).
The electronic invoice is a powerful tool promoted internationally that brings a multitude of benefits to companies. Although as a rule there are a number of similarities in e-invoicing projects between different countries, the multitude of types of formats, platforms, legal regulations or the level of technological development make the electronic invoicing differ from one country to another.
Electronic invoicing implementation is expanding and more and more used for transactions. It is estimated that in five years’ time this market reaches $20.529 million and becomes the invoicing method for 100% of transactions in many countries.
From 18th April, 2019, the public administrations of all EU Member States are compelled to electronically receive and process their invoices. This concerns any B2G (Business-to-Government) and G2G (Government-to-Government) trades and transactions within the European Union.
The 2014/55/EU regulation is aimed at standardise a common European e-invoicing format, so that any public or private supplier is able to work with European public administrations seamlessly. Developing cross-border trade falls under the main EU goals.
Electronic invoice or e-Invoicing is a way of proving transactions in a more reliable, convenient, and safe way. It fulfils the same role as traditional invoice and is legally equivalent although it has many more benefits, becoming an essential resource for companies.
This is why implementation of electronic invoicing systems continue growing on several economic sectors. It is a widespread fact both in Europe and Latin America. Taking Spain as an example, during 2018, 181,884,086 electronic invoices were issued, 14.92% more than in 2017. Thanks to this, Spanish companies saved more than €900,000,000 on invoice reception handling that year. Across the Atlantic, e-Invoicing has reached the US, Canada and all over South America, Central America, and the Caribbean, getting over Europe as per implementation degree.
Estonia, like many other European countries, has decided to implement mandatory eInvoicing for the country’s public procurement. This decision is included in the modification of the Accounting Act that was published on 27 December 2016, which established that all contracting authorities (central, regional and local) must accept and process machine-processable invoices as of 1 March 2017.
Mandatory electronic invoicing with Czech institutions was established in the country on 1 October 2016, the year in which European countries such as Switzerland and Croatia also made it mandatory.
The first legislation requiring electronic invoicing for working with European public administrations came into force in February 2005. Denmark became the first European country to impose the mandatory sending and receiving of electronic invoices in B2G relations.
Electronic invoicing has been a reality in Sweden since 2008, when Ekonomistyrningsverket - ESV (Sweden’s National Financial Management Authority) established mandatory electronic invoicing for the agencies of Sweden's central government.
