Massification of e-invoicing in Romania

In July 2022, Romania launched its e-invoicing massification process. From this date, different groups of taxpayers were obligated to submit their invoices electronically through the national platform RO e-Factura.

The Ministry of Finance and the National Agency for Financial Administration (ANAF) introduced the new e-invoicing system in 2020, which became a reality with the publication of Government Ordinance 120/2021.

Initially, road haulage companies were the first to be required, followed by a gradual extension of the obligation to other sectors.

In addition, the Romanian government adopted Law 139/2022 to ensure compliance with Directive 2014/55/EU, which requires e-invoicing for Romanian public administrations.

Deadlines for the implementation of e-invoicing

On 1 July 2022, the use of e-invoices became mandatory for suppliers of high tax risk products. Within this group we find:

• Companies trading in vegetables, fruit, roots, tubers and other edible plants.
• Producers of alcoholic beverages.
• Mining and quarrying.
• Construction companies.
• Companies specialising in the sale of clothing and footwear.

The ANAF's aim is to extend the list of obligated parties on a regular basis. However, the introduction of mandatory electronic invoicing for most taxpayers is planned for 2024.

Platform and format

All invoices must be sent via the centralised RO e-Factura platform in UBL format, following the RO_CIUS standard. Taxpayers must register on the ANAF online platform. The platform assigns an ID number to each invoice, which undergoes thorough syntactic and semantic validation. After successful validation, the Ministry of Finance applies its signature to ensure the integrity of the invoice.

Both senders and recipients are required to keep electronic invoices for at least 10 years, except for capital goods invoices, which must be kept for 25 years.

Multicountry e-Invoicing

For companies operating across multiple countries, ensuring compliance with international obligations is crucial. A viable solution is to adopt a certified global e-invoicing platform, such as the multi-country e-invoicing solution offered by SERES.

The SERES multi-country e-invoicing solution offers several benefits, including:

• Adhere to legal and technical requirements in each country, ensuring compliance.
• Streamlines workflows between subsidiaries or companies situated in different countries. This harmonization facilitates the seamless sharing of vital information across borders, enhancing collaboration, and expediting decision-making processes
• Real-time visibility of subsidiary information, enabling efficient management of treasury, receivables and payables.
• Access to a global operator, eliminating the need for each subsidiary to adapt to different providers and providing support throughout the activation process.