Mandatory electronic invoicing will arrive in Poland in 2019

polandFollowing the publication of Directive 2014/55/EU of the European Parliament and of the Council, many European Union countries are modernising their own invoicing systems and promoting the generalised use of eInvoicing, especially in the realm of public procurement (B2G). Poland is not being left behind and, although there is currently no legislation on B2G eInvoicing, the government recommends the use of e-invoices and is working on approving Draft legislation which transposes the European Directive on electronic invoicing. This is expected to be ready by November 2018.

Following the publication of this Act on eInvoicing for Poland, the use of eInvoicing in public procurement will be mandatory for all government, administrative, legal and budgetary bodies on a national and regional level. Similarly, it will also be applied to the state auditing and control offices, the national health, social and agricultural insurance authorities and funds, as well as to public education facilities and science institutes which are subsidiaries of the Polish Academy of Sciences.

Ministerio de Emprendimiento y Tecnología de PoloniaPursuant to the Draft legislation on eInvoicing in public procurement, awarding of works or construction services and public-private associations of 27 July 2018, on 18 April 2019, the regulations that will make it mandatory to issue, receive and process electronic invoices in Polish public procurement will come into effect.

Instituto de Logística y Almacenamiento PoloniaSimilarly, in order to make eInvoicing possible, the Polish government intends for all public sector electronic invoices to be managed at a central point through a single portal or platform. As a result, since 2016 the Polish Ministry of Entrepreneurship and Technology, in association with the Institute of Logistics and Warehousing, has been preparing the platform that will enable Polish public entities and economic operators to interchange invoices electronically in public procurement. This platform, also known as PeF (Polish electronic invoicing platform), will be implemented using PEPPOL and it is expected to be operational by 26 November 2018.

In turn, Poland has established a three-stage programme that it will use to ensure that everything is ready for its new eInvoicing system:

  • Choosing the PEPPOL access providers. This was conducted in the second quarter of 2018 through a tender process.
  • Launching the first features of the system: eInvoicing and eOrdering. Planned for the third and fourth quarters of 2018.
  • Completion of the project, including the rest of the system's features. DESADV, RECADV and reports. Planned for the second quarter of 2019.

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SERES has written a White Paper on “Electronic Invoicing in Europe” which sets out in detail the progress that is expected for eInvoicing in Europe (Albania, Germany, Andorra, Austria, Belgium, Belarus, Bosnia and Herzegovina, Bulgaria, Cyprus, Croatia, Denmark, Slovakia, Slovenia, Spain, Estonia, Finland, France, Greece, Hungary, Ireland, Iceland, Italy, Kosovo, Latvia, Lithuania, Luxembourg, Macedonia, Malta, Moldova, Monaco, Montenegro, Norway, The Netherlands, Poland, Portugal, the United Kingdom, the Czech Republic, Romania, Serbia, Russia, Sweden, Switzerland, Turkey and Ukraine).

It is the perfect guide to understand what your company is facing if it wants to use eInvoicing globally.

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Key numbers

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+30 years

of experience
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+750 MM

€/year managed
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3 Millions

active users
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+1.000 M

documents/year exchanged
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connected companies
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countries with exchange

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